Associate Paralegal

Gray Inc is looking to add an Associate Paralegal to join their team in our Lexington, KY office. 

Why Gray?

Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets: Manufacturing, Food & Beverage, Data Centers, Advanced Technology, and Distribution. 

Our integrated approach allows us to deliver value at every phase of a project—from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation. 

But what truly defines Gray is our people. Our success is driven by passionate, collaborative team members who take pride in their work, value strong relationships, and are committed to doing the right thing for our customers and one another. At Gray, you’ll find a culture built on teamwork, accountability, and the opportunity to make a meaningful impact. 

“Personal growth precedes Gray’s growth.” – Stephen Gray, President & CEO, Gray, Inc.  

Who we want… (Requirements)

The successful candidate will have at least an associate’s degree or higher from a college or university; and/or one to two years of experience in a paralegal role either for a company or a law firm. Experience in a law firm, construction or engineering firm, is highly preferred, but not required. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software, and e-mail. The selected candidate will have excellent communication skills.  Must be physically present in the Lexington office.  A successful candidate must possess a willingness to learn new programs and develop new processes, as needed, by the department. 

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. Also, the new team member should possess the following:

• Sound judgment and responsible decision-making;
• Attention to detail and excellent proofreading skills;
• Excellent communication skills (both written and verbal);
• Ability to work independently as well as with a team;
• Experience working in a fast-paced environment requiring a high level of responsiveness;
• Highly motivated, organized individual able to perform with minimal supervision, and the ability to make decisions and help grow and define a new role for a growing group; and
• Ability to meet project deadlines and manage priorities in a fast-moving and high growth environment.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What we expect… (Essential Functions)

This position will provide administrative and paralegal support to the legal and risk management team, by performing the following duties:

• Assist the legal/risk management team in drafting and tracking notices and letters.
• Provide administrative and substantive support with planning Board and Shareholder meetings.
• Organize and maintain file system of legal and risk management templates and SOP’s and assist to publish updated and new processes for the group.
• Analyze current processes of the legal/risk management group and suggest/drive process improvements or changes.
• Act as the primary in-office representation for the legal/risk management teams; including greeting department visitors, handling incoming communications, and serving as central point of contact for administrative inquiries.
• Process mail daily, including scanning, logging, and distributing notices of furnishings and other correspondence to the appropriate internal teams.
• Support the legal and risk management team with administrative tasks, including but not limited to completing and submitting expense reports and time sheets, and calendaring team meetings, as requested.
• Receive, review, approve, and track legal invoices. Evaluates process improvements and ways to reduce overall legal spend.
• Manage corporate registrations and support licensing and corporate compliance efforts as assigned.
• Prepare and coordinate content and presentation materials for internal trainings and meetings.
• While this role has an administrative component, there will be opportunities for special projects, learning, and growth to support a fast-growing group.
• Work with other members of the legal/risk management team on special projects and initiatives.
• Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service.
• Maintain confidentiality of day-to-day business activities.
• Independently answer questions and direct inquiries to appropriate personnel on behalf of those who he/she supports.
• May attend meetings or calls on behalf of the others within the legal and risk management team, as appropriate.
• Other duties as assigned.

 Visa Sponsorship: This role is not eligible for visa sponsorship.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.

Supervisory Responsibilities

This position has no supervisory responsibilities.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.