Office Engagement Coordinator

Gray is seeking a Office Engagement Coordinator to join the Charlotte, NC team!

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

Position Summary

The Office Engagement Coordinator is responsible for creating an exceptional workplace experience by managing daily office operations, fostering local engagement, and coordinating community involvement. This role ensures Gray’s values are reflected in every aspect of the office environment, supporting team members, strengthening our culture, and connecting our work to the communities where we live and build.

Who we want… (Requirements)

• Bachelor’s degree and 3+ years of experience in office management, engagement, or event coordination roles; or equivalent combination of education and experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to collaborate across multiple teams and levels of leadership.
• Demonstrates professionalism, integrity, and genuine care in every interaction; maintaining confidentiality and discretion when supporting team members and handling sensitive information.
• Demonstrated ability to plan and execute events, manage vendors, and handle budgets.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What we expect… (Essential Functions)

• Oversee daily office operations, including vendor relationships, supply management, and facilities coordination.
• Manage budgets and expenditures related to office supplies, equipment, and administrative needs.
• Support logistics for meetings, visitors, and events to ensure a professional and welcoming environment.
• Partner with the Office Executive to ensure operational efficiency and compliance with company policies.
• Plan and execute office and regional engagement events such as celebrations, wellness activities, recognition programs, and team-building events.
• Partner with People Ops to implement initiatives that foster culture, inclusion, and collaboration.
• Serve as a visible culture ambassador, building relationships across teams and ensuring Gray’s values are reflected in the daily office environment.
• Gather feedback from team members and share insights with the Manager, Team Member & Community Engagement to improve engagement programming.
• Coordinate local community service and volunteer opportunities for team members aligned with Gray’s values and partnerships.
• Coordinate local office initiatives within the community and partner with local organizations to extend Gray’s brand and impact.
• Support company-wide talent outreach programs such as internship activities, ACE program events, and career fairs.
• Collaborate with the People Ops and other regional offices to align local programs with enterprise strategies and share best practices.
• Partner with local leaders to support recruiting activities, intern programs, and initiatives that strengthen office culture.
• Other duties as assigned.

Visa Sponsorship: This role is not eligible for visa sponsorship.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate, and temperature/humidity is controlled. Overtime may be required.

Supervisory Responsibilities

This role does not have supervisory responsibilities.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.