HR Coordinator

Gray is seeking an HR Coordinator with an emphasis on compliance to join our People Operations Team in the Lexington, KY office.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

Who we want… 

The new team member is required to have Bachelor’s degree and four (4) years of experience in human resources; or the equivalent combination both. Experience in human resources is required.  Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. The selected candidate will have excellent written and verbal communication skills. Must be physically present in the Lexington office.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Visa Sponsorship: This role is not eligible for visa sponsorship.

What we expect… 

Compliance:

• Create, implement, revise and maintain company policies and procedures to ensure compliance with federal, state, and local laws and regulations. 
• Conduct internal audits and risk assessments to identify potential compliance issues while preparing and issuing corrective action measures.
• Educate internal team members on compliance policies, procedures, and requirements
• Investigate data breaches and communicate impact to leadership and team members 
• Ensure compliance within ICIMS and UKG (onboarding policies, new hire forms, and required language)
• Update Gray website for pay transparency laws, posting requirements, and required federal contractor obligations
• Review and Update Gray’s Drug Free Workplace Policy (as applicable) to ensure state & federal compliance and adherence to policy standards.
• Assist in creating DFWP training for team members and managers
• Support MVR continuous monitoring initiatives and ensure compliance across Gray

Reporting:

• Produce and audit all required compliance reports: EEO-1, Affirmative Action plans, Vets 4212, pay equity, and pay data reporting.
• Prepare salary surveys as needed

Immigration:

• Maintain documentation and assist external counsel in obtaining work visas for team members and ongoing renewals and support documentation
• Assist Talent Acquisition teams and HR Business Partners with employment sponsorship questions and provide hiring guidance on prospective candidates
• Manage Public Access files
• Keep current on immigration laws and inform affected team members and HR Business Partners of changes

Systems:

• Update and maintain job families and job groups in UKG (HRIS).
• Create job titles in HRIS & ATS systems (UKG/ICIMS) ensuring compliance with FLSA standards
• Responsible for UKG compliance updates and communication to all People Operations team members
• Assist compensation specialist with job description review for all Gray Inc companies
• Assist in creating and modifying reports as needed for all People Operations team members to help
• Maintains strict confidentiality of team member and Gray information.
• Other duties as assigned.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.

Supervisory Responsibilities

Indirectly supervises individuals within the People Ops team and provides guidance to achieve departmental objectives.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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